Easy methods to Create an HTML Type That Sends You an E-mail

Have you ever ever arrange a type in your website, solely to lose observe of the knowledge? Creating an HTML e-mail type is an efficient method to resolve this challenge.

html form email; person typing an email on a keyboard

Under, you’ll discover ways to create a type that sends an e-mail to you, in addition to the client, after a submission. This straightforward trick will assist you construct a seamless inbound technique.

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Ideally, browsers would mean you can route type submissions on to an e-mail deal with. Nonetheless, the explanation they don’t is that emailing straight from an HTML net type would reveal the customer’s e-mail deal with, making the consumer susceptible to malicious actions, corresponding to phishing.

Additional, HTML doesn’t provide an choice to create a type that sends an e-mail after submission. As an alternative, you should utilize the shape motion factor to set a mailto: deal with (on this case, your personal), triggering the submitter’s mail consumer to open.

It is a last-ditch choice in case you can’t create a PHP-based type.

Nonetheless, there are a couple of issues with the mailto: choice:

  • It isn’t 100% suitable with all browsers.
  • The method isn’t very user-friendly.
  • You’ll be able to’t management the formatting of the information when the shape is distributed by the browser.
  • A warning message will pop up when the consumer submits the shape, letting them know that the knowledge they’re about to ship is not going to be encrypted for privateness.

As an alternative, you’ll wish to search for other ways to ship an e-mail from a type, which we are going to focus on beneath.

Easy methods to Make an HTML Type that Sends E-mail

There are a number of choices for creating an HTML type that emails you when a brand new entry is submitted. The choice you select is dependent upon how you’re employed and what platform you’re utilizing.

That is to say that issues are a bit of totally different if the plan is to make use of a mixture of HTML and totally different scripts.

Select the choice that works greatest together with your group’s talent set:

Technique 1: Create an e-mail ship type utilizing HTML (not beneficial).

Utilizing simply HTML? In case you’re beginning contemporary, our group is right here to assist. This code will assist you create a type that can notify you by way of e-mail.

The shape asks me for the contact’s identify and message. It additionally features a submit button (not seen in CodePen) that customers will click on to submit their info.

Notice that this code is primary. It received’t look tremendous snazzy. For a extra visually interesting type that matches my branding, I must add traces of code particular to my wants.

Bear in mind: Whereas you should utilize simply primary HTML, this isn’t the best choice. This type doesn’t straight ship to e-mail addresses however slightly opens an e-mail consumer or device window to submit the shape. This may spook the consumer out of submitting the shape in any respect.

Professional tip: You may see a buyer’s message once you e-mail from an HTML net type. Sadly, your guests are prone to phishing because of this safety lapse.

So, what HTML code means that you can ship type submissions on to an e-mail deal with?

To make the shape work together with your e-mail server and ship it to a mailbox, PHP is the reply. Let’s discover that choice now.

Technique 2: Create an e-mail ship type utilizing PHP (superior).

To create a type that sends an e-mail, PHP goes to be your greatest pal. PHP stands for Hypertext Preprocessor, and this language collaborates with HTML to course of the shape.

Earlier than leaping into the method, let’s break down a couple of type fundamentals.

PHP Varieties: What You Must Know

An online type has two sides: The entrance finish, seen within the browser by guests, and a backend script operating on the server.

The customer’s net browser makes use of HTML code to show the shape. When the shape is submitted, the browser sends the knowledge to the backend utilizing the hyperlink talked about within the “motion” attribute of the shape tag, sending the shape information to that URL.

For instance: <type motion=https://yourwebsite.com/myform-processor.php> .

The server then passes the information to the script specified within the motion URL — myform-processor.php on this case. Utilizing this information, the backend script can create a database of type submissions, direct the consumer to a different web page (e.g., fee), and ship an e-mail.

There are different scripting languages you should utilize in backend programming, like Ruby, Perl, or ASP for Home windows. Nonetheless, PHP is the most well-liked and is utilized by nearly all website hosting service suppliers.

In case you’re making a type from scratch, listed below are the steps you possibly can take. I’ll work by way of them beneath.

Step 1: Use PHP to create a web page.

For this step, I have to have entry to my web site’s cPanel on my internet hosting platform.

When creating an online web page, as a substitute of utilizing the “.html” extension, I typed “.php” as a substitute. That is just like what occurs once I save a picture as “jpg” versus “png.”

By doing this, the server will know to host the PHP I wrote. As an alternative of saving the empty HTML web page as such, I saved it as “subscriberform.php”. After my web page is created and saved, I can then create the shape.

Step 2: Make the shape utilizing code.

On this step, I write the code to create the shape.

In case you’re unsure the way to create types in HTML, try HTML Canine’s useful resource for a primer on the fundamentals.

The next code is what’s wanted for a primary type:


<type methodology=“submit” motion=“subscriberform.php”>

<textarea identify=“message”></textarea>

<enter kind=“submit”>


As a result of that is just like the HTML-only write-up, these traces can even create a reputation for the shape and an space for subscribers to kind a customized message and ship it to me.

Picture Supply

An essential distinction is the motion=“subscriberform.php” half. This portion of code is what’s going to make the web page ship the shape when submitted.

Step 3: Make the shape ship an e-mail.

After I create the shape and add all the correct fixings relying on my design preferences, it’s time to create the e-mail portion.

For this, I’m going to scroll to the start of the web page (the very starting, even earlier than defining the HTML Doctype). To allow sending information within the e-mail, I’ve so as to add code that can course of the information. I copied this code:



if($_POST[“message”]) {

mail(“your@e-mail.deal with”, “Right here is the topic line”,

$_POST[“insert your message here”]. “From: an@e-mail.deal with”);



The whole lot inside the primary and final traces will inform the online web page to make these capabilities carry out as PHP. This code additionally checks to see if a subscriber makes use of the shape. From there, it checks to see if the shape was despatched.

Additional breaking it down, “mail” sends the finished type as an e-mail to “your@e-mail.deal with,” and the topic line is what follows. Within the subsequent line, I can write a duplicate of the e-mail message contained in the quotes, to be despatched from whichever e-mail deal with you select.

As soon as the shape is submitted, the web page sends the information to itself. If the information has been efficiently despatched, the web page sends it as an e-mail. The browser then masses the web page’s HTML — the shape included.

With that, I’ve the essential code I have to create the shape.

Notice that this is only one manner to do that. Alternatively, you may also create a type utilizing a builder after which embed it in your web site.

What you might want to know: Making a PHP type from scratch isn’t beginner-friendly. In case you’re wanting to make use of PHP, I counsel you think about using a backend platform with no language dependency. In any other case, it may be arduous to handle e-mail ship types.

Technique 3: Create an E-mail Ship Type Utilizing a Type Builder

In case you’re not utilizing WordPress to construct your web site and are usually not coding-savvy, chances are you’ll be at a loss as to how one can create a type. That is very true in case your CMS doesn’t provide a drag-and-drop web page editor.

Every of the instruments beneath means that you can construct a type that sends an e-mail with none coding. The most effective half is that you simply don’t want to alter content material administration techniques in case you don’t wish to. As an alternative, you possibly can embed the shape in your web site utilizing every device’s embed code.

Take a look at my favourite type builders and my ideas beneath.

(Professional tip: A drag-and-drop editor could make it a lot simpler and easier to create an email-sending type. Attempt CMS Hub. It’s 100% free!)

1. HubSpot: Finest E-mail Type Builder Total

Begin utilizing HubSpot’s free Type Builder device.

HubSpot features a type builder within the free tier of all of its merchandise. As a result of HubSpot already has my e-mail, it can routinely ship me a message when a brand new entry is submitted.

HubSpot’s type builder is linked with different instruments within the platform, together with Advertising Hub and CMS Hub. Plus, I don’t want any particular technical data. If I wish to prolong the shape to incorporate advertising and marketing capabilities, I can accomplish that as properly. Right here’s a walkthrough of how one can add HubSpot types to your website:

[Video: https://www.youtube.com/watch?v=e5f4Nzg7ciw]

For instance, I can construct customized types that hook up with my contacts checklist. I may customise these types and set off automated emails based mostly on the completion of my types. (Notice that the latter requires a premium improve.)

If you wish to discover ways to obtain an e-mail after a type submission, check out our Information Base article.

Finest for: HubSpot’s type builder is the best choice in case you’re simply getting began and don’t wish to spend massive on making types. With the assistance of the shape builder device, anybody, no matter talent degree, can develop visually interesting types that successfully convert web site guests into leads and increase their enterprise.

2. Varieties.io: Finest Fast E-mail Type Builder

Varieties.io allowed me to shortly create a type in its drag-and-drop interface. Then, I might embed the shape on my website utilizing an HTML embed code. I acquired an alert or notification when the shape was stuffed out. I might then handle responses within the device’s backend.

It’s free for 10 customers. If your organization wants extra seats, you possibly can have entry for $14.99/month.

Finest for: Whether or not you’re trying to create a singular-step or multiple-step type, Varieties.io can get it accomplished in seconds. Whereas utilizing its pre-defined templates, you possibly can simply select from logos, colours, and fonts to mirror your model.

3. Jotform: Finest E-mail for Builder for A number of Varieties

In case you count on that you simply’ll want multiple type, Jotform is a good alternative.

After I trialed Jotform, I had a number of choices for embedding types on my web site: JavaScript, iFrame, or your entire supply code of the shape. I additionally had the choice of making a lightbox or pop-up type.

Jotform is free with its branding. Pricing begins at $24 a month if you would like a watermark-free type.

Take a look at how one can customise your notifications for his or her suggestions type:

Finest for: With Jotform, it is best to be capable of entry your e-mail types from any system — simply as you possibly can entry your emails. Each type is responsive by default, so you possibly can simply full it on a pc, pill, or telephone. What I discover helpful is that the app helps to test contributions on the transfer, even when offline.

You’ll be able to try extra type builders choices right here.

Technique 4: Create an E-mail Ship Type Utilizing a Plugin

In case you’re operating a WordPress web site, we’ve got excellent news: You might have a plethora of type builder plugins out there to you, most of that are free. These instruments will all ship you an e-mail upon receiving a submission.

1. HubSpot Type Plugin: Finest for Lead Era

In case you’re planning to make use of your type as a lead era device, then I extremely suggest utilizing the HubSpot type plugin. It hyperlinks on to your HubSpot account, permitting you to make use of it along side HubSpot CRM, Advertising Hub, Gross sales Hub, and extra.

Right here’s what it’ll appear to be once you add the plugin to your WordPress website:

Professional tip: Inserting the shape by way of a Hubspot plugin will be mandatory to make sure that the embed code stays intact in case you discover out that your WordPress type is malfunctioning.

2. WPForms: Finest for Embedding Anyplace

WPForms is a drag-and-drop type builder that means that you can configure it to e-mail you upon receiving a submission. You can too embed the shape wherever in your website, together with the sidebar and footer.

Professional tip: With WPForms, you’ll instantly obtain an e-mail notification as quickly as a type is submitted, as proven beneath. You’ll be able to even create notifications for quite a few recipients and use affirmation options to ship the consumer to a personalised thank-you web page or show a customized success message.

3. ARForms: Finest for Adaptability

ARForms means that you can obtain e-mail notifications based mostly on circumstances you’ve set, however you may also get e-mail notifications for all submissions.

You can too combine it with different instruments in your tech stack, together with HubSpot, PayPal, and Google Sheets.

Even with their templates, you possibly can personalize your type by including a number of fields, as proven beneath:

Professional tip: ARForms’ built-in pop-up type capabilities and vary of triggers are what make it so highly effective. You’ll be able to improve your type conversion charges by utilizing set off actions to make your types extra seen to website customers.

The Significance of HTML Varieties that Ship Emails

Whether or not you wish to convert extra guests to leads, accumulate info to your gross sales group, or create loyal model advocates, types are crucial to an inbound technique.

In case you don’t have a type that sends emails, you would be lacking out on extra leads, elevated conversions, and engaged prospects.

Begin leveling up your types right this moment.

Editor’s observe: This submit was initially printed in December 2019 and has been up to date for comprehensiveness.

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